Use a Whiteboard With a Video Conference

Your use of a whiteboard during a video conference may cause more confusion than understanding. Staff members and clients may not be able to read your handwriting or understand symbols and pictures you have drawn due to a light marker color. You can solve many of these problems when you use an electronic whiteboard with your video conference.

1. Step 1

   Use bold lettering and dark colors when using a traditional whiteboard during a video conference. You should use black, blue or dark-green markers to write out big letters and symbols during your presentation.

2. Step 2

   Perform a tutorial with your electronic whiteboard's software to get used to the sensitivity of this product. These tutorials will let you develop a comfort level with the infrared sensors involved in translating whiteboard writing into data.

3. Step 3

   Purchase an electronic whiteboard that allows you to connect to a projector if you have a large audience in your office as well as in remote offices. Large lecture halls or corporate theaters make regular whiteboards too small for comfortable viewing. You can magnify your notes and drawings several times over using a video projector.

4. Step 4

   Connect your whiteboard to your computer using a USB connection. Most electronic whiteboards on the market today allow you to use a small device that you affix to a USB port to provide a wireless connection over a large area.

5. Step 5

   Save money on presentation materials by purchasing an infrared device to attach to your traditional whiteboard. Electronic whiteboards that include state-of-the-art boards can cost thousands of dollars. These portable devices need to be set up to provide full coverage of your whiteboard to make the whole board useful during your presentation.

6. Step 6

   Combine everything written on your whiteboard during a presentation on your computer to provide colleagues with accurate minutes. You should save each board full of material, before you erase it, as a Portable Document Format (PDF). Colleagues can follow up on specific points or distribute abridged notes to clients.