WEB CONFERENCING

Web conferencing can be done with attendees located in the same building or anywhere in the world. They allow workers and business partners to gather online to discuss ideas and strategies, brainstorm solutions to problems and perform job applicant interviews from afar.

Benefits

Web conferencing makes it easier to schedule conferences on short notice. For instance, conference rooms are often booked when an unexpected situation arises. Workers are no longer forced to crowd into a single office. Instead, each member can join a web conference in a virtual meeting. This allows everyone to gain full access to the information presented, rather than peeking over the shoulder of another worker.

Tools

There are many tools used in web conferencing that make the meetings even more beneficial. For instance, attendees can share files and applications, use a virtual whiteboard, send instant messages and playback the meeting. These tools make tasks like training, brainstorming and interviewing easier to perform, with the ability to reference the material later.

Sharing

File and desktop sharing makes conferences easier in many ways. One of the most useful ways to use this feature is in training meetings. The moderator can demonstrate how to initiate a process or use a new software program and then hand control over to an attendee so he or she can try it out under supervision. This makes it easier to ask newbie questions and quickly learn new information.

Whiteboard

Whiteboards make it much easier to brainstorm. Because control of the desktop can be handed around the virtual conference room, each attendee can add to the whiteboard without disruption to others. Everyone in the virtual conference can see the board and contribute to it, allowing for more effective brainstorming.

Messaging

Instant messaging is another helpful feature of web conferences. In a traditional boardroom, great ideas become trapped in the mouths of attendees as they listen to the moderator. Even if they write the ideas down, they may never get a chance to express them. With instant messaging, an attendee can easily add useful ideas without disrupting the speaker.

Interviews

Interviewing is made better and cheaper by web conferencing as well. Video interviews save the cost of flying high-level executive recruits to the company for an interview. They also make it easy for other human resource decision makers to use play back and see the interview whenever time allows.

With these valuable web conferencing tools, web conferences are sure to become more common in your business. Even when a boardroom is available, web conferencing offers many features that make it preferable. You may even wish to present all your meetings this way because of the playback feature.